September 8, 2025
|
Technology
A fast-growing technology company was managing SaaS renewals in silos, with different departments owning contracts and negotiating independently. This led to redundant licenses, inconsistent pricing, and exposure to auto-renewals. Leadership needed a centralized, disciplined approach to renewals that would optimize spend and reduce operational risk.
Our Approach
Valorant partnered with procurement and IT stakeholders to design a holistic SaaS renewal strategy:
- Centralized visibility of all SaaS renewals, consolidating contract data across departments.
- Conducted a shelfware analysis to identify and eliminate unused licenses.
- Performed a vendor overlap assessment to identify SaaS tools with duplicative functionality and consolidated to preferred providers.
- Applied external benchmarks to validate market pricing and negotiation leverage.
- Designed and executed competitive sourcing events for high-value categories.
- Embedded a renewal governance calendar to ensure proactive management going forward.
Results
- Achieved an average 12% cost reduction across SaaS renewals.
- Eliminated redundant tools and reduced shelfware by 20%, ensuring only licenses in use were maintained.
- Standardized vendor terms and consolidated contracts with overlapping providers.
- Established a proactive renewal process, reducing risk of auto-renewals and leakage.
Why It Matters
The engagement delivered immediate financial impact while creating sustainable discipline around SaaS management. Valorant helped the client move from fragmented, reactive renewals to a unified model that delivers savings, consistency, and stronger vendor control year after year.